Some of your Questions:
What is included in your reception package?
The flat fee includes access to designated areas of the Lakeland Farm Home and Pavilion and the surrounding property. No guests, caterers or staff are permitted under any circumstances to be in the secured areas of the estate home unless otherwise authorized.
Do I need to make an appointment to meet with someone there or can I just show up?
Lakeland Farm is not open to the public, therefore we require an appointment. Contact us at 540.748.0325 or email.
Do you offer an open bar?
Your bar is to be provided through the chosen approved caterer. We prefer and encourage a limited bar of beer and wine. Bar selections are permitted with the appropriate ABC license from the caterer, which we monitor. All beverage service is handled through the approved caterers and no "shots” of liquor are permitted during any event and no tip jars are allowed. Lakeland Farm adheres to Virginia ABC Liquor Laws and will monitor serving of alcohol to guests only over the age of 21. Guests should bring proper identification. If there is any doubt of age by the bartender, the guest will be asked for I.D. If no I.D. is provided, alcohol will be withheld. We require that the bar close ½ hour prior to the close of your event with a "last call" 15 minutes prior to the close of the bar.
Is catering done on premise or can we hire our own caterer?
Lakeland Farm would like to assure exceptional quality and service when you book your event. It is for that reason we provide a recommended list of caterers which range in price and variety of menus. Caterers that are not on our recommended list may be permitted with management approval.
Do you require a wedding planner?
To ensure smooth communications between Lakeland Farm and the Lessee, as well as an organized and memorable event, we strongly recommend a professional wedding planner. Although we will have staff on-site during your event, they are responsible for the venue only (restrooms, power, parking, etc.) and do not act as event planners/wedding directors.
Can you give me an estimated cost for my catering or the entire wedding?
With respect to your personality, personal wishes, family traditions and customs, we do not take a "cookie cutter” approach to any event. The costs associated to your wedding should always be determined by your budget. Your wedding planner can help you with this.
Are we responsible for set-up/clean-up?
Set-up and clean-up are done by the caterer and you should confirm these arrangements with them. Everything must be done the day of the event and within your contracted hours. All personal and rented items must be removed from the property at the conclusion of the event. Pick-up of any personal items, flowers, rentals, etc. stored outside must be completed by 10am the next day. All catering trash must be taken away from the premises as we do not provide dumpsters.
What, if any decorations are provided?
What decorating can be done to the space?
Flowers, candles and specialty lighting are all allowed however all lighting must be installed by an approved licensed vendor. You are permitted to have candles as long as they are in an approved and enclosed container (no open tapers). We do not allow nailing, stapling, taping, or anything to be applied that will cause damage to the walls/poles of a tent, trees, or any buildings.
What can be used as an exit for the bride and groom?
You are limited to bubbles, real rose petals, or sparklers. Sparklers must be lit outside only (not under a tent) and you must provide receptacles with sand or water for disposal. If sparklers or other items are thrown on the ground, they must be retrieved. Sparklers must also be limited to 18-20” long.
Do you include valet parking, do we need them and is there a cost for this?
Parking will be in areas designated by Lakeland Farm. For events over 100 people, two parking attendants will be provided at no cost to the client. If desired, Lakeland Farm will provide valet service for an additional fee.
Are you covered by insurance in case of an accident?
Lakeland Farm is insured for its own liability; insurance for the event is also required to be carried by the Lessee. You can obtain this information from your homeowners agent or apply at www.wedsafe.com.
Are tents included in the price or do they cost extra?
All tenting must be added as needed per event. Tent rentals are exclusive to Gibson Rentals and a pricing list is available.
What is the cancellation policy?
The deposit is non-refundable and once paid the balance is non-refundable. If we are able to re-book the date, the deposit will be returned.
Will there be another wedding on-site the same day?
No, but you may see a tour for future couples on the property prior to the start of your event.
What is the location of rooms for changing?
There are dressing rooms and/or changing rooms available for both the bridesmaids and groomsmen separately. These are not available until the start time of your contract.
Are restrooms available?
There are adequate rest rooms available for the bride and bridesmaids on the second floor adjacent to the bridal dressing room. All other rest rooms are provided on the first floor. Additional rest room trailers can also to be rented as needed.
Are there rooms for baby sitting?
The Conference room/Groom’s room can be used for babysitting. Your security deposit will be withheld if there are any damages to the room. Markers, Play-doh, etc., are not permitted.
Can we post signs to direct wedding traffic to the venue?
It is illegal in Orange County to post signs not on one’s own private property. Any signs posted on county property (i.e. medians) are removed by county police immediately. Signs on neighboring properties are removed by those neighbors. The entrance to Lakeland Farm is clearly marked and parking signs will be provided.
What is the typical timing of an event?
The property will be available to you and your vendors within the time frame of your contract. It is recommended that your ceremony commence no later than 6 pm due to time constraints and county laws and regulations.
Can we have a rehearsal for our ceremony?
You will be allowed a time the day prior to your event, and this time is limited to one hour and completed no later than 6 pm. The time may not be confirmed until 3 months prior to your event pending another booking for that day. Please make these arrangements through Lakeland Farm at 540.748.0325 or email.
Do you have any on-premise accommodations?
There is one house provided for overnight or weekend stays. We can provide referrals to other nearby accommodations and hotels.
Are dogs permitted for my ceremony?
No animals are permitted during your contracted time. This includes animals in crates. If you would like your pet to be available for a few photos or for the ceremony only, he/she must remain outside on a leash. Pets are not to be left unattended throughout the evening (i.e. tied to a post). It is best to have a friend drive the pet out for a few pictures and bring it back to your house. OR, call a local boarding establishment where they will drive the pet out and back to their facility for boarding for the evening. *Service dogs are permitted with a permit.
May I come in earlier than 12:00 pm?
With approval by the Events Staff, you may adjust your day to accommodate an earlier arrival time. A minimum of 4 hours prior to ceremony time will be permitted.
When do I need to give a headcount?
2 weeks prior to the event. A checklist of items and details of your event will be requested by the Events Staff in order to properly prepare for your day. There are no guest counts allowed over 300.
Is there a designated smoking area for my guests?
No smoking will be permitted inside any building or tent. Should lessee request it, an outdoor area for smoking will be designated by Lakeland Farm and receptacles will be provided.
Are we able to take photos at other areas?
No guests other than the bridal party are allowed around the estate home at any time as this is a designated private area.
How late are we able to play music at the reception?
Music must cease by 11:00 pm. We reserve the right to request that music volume be lowered as necessary to conform to Orange County Rules & Regulations.
Can we use an iPod for our reception?
We highly recommend that you hire a professional DJ or band from our recommended list.
Are we allowed to use buses?
Buses are encouraged, but are not required. Specific needs of your event can be detailed with your approved event planner.
Are there any black out dates?
The first Saturday in November is not available due to the Montpelier Races in Orange County. Otherwise, we operate year-round.